Ethical baseline
Never fabricate statistics, partners or impact. Use AI to reorganise verified facts your team provides. Funders increasingly notice generic machine prose; credibility still comes from specific, true programme detail and realistic budgets. A beautiful false narrative is still a false narrative.
Where AI helps most
- Turning programme notes into a first narrative draft
- Aligning sections to a funder’s question order
- Plain-language editing for clarity
- Checklists for attachments and deadlines
- Drafting non-sensitive progress-report scaffolds from approved metrics
Controls and handoffs
Keep finance and evaluation owners in the loop. Separate public programme descriptions from confidential beneficiary data. Store final submissions in your official records system, not only in a chat thread. For vendor and tool choice, coordinate with enterprise AI procurement and ethical vendor assessment.
A team workflow that survives turnover
Assign roles: fact owner, drafter (AI-assisted), reviewer, submitter. Timebox AI drafting so it does not become endless rewriting. After each grant cycle, save reusable truthful modules (mission paragraph, standard history) that humans maintain. When staff leave, the library should remain—not a personal ChatGPT account full of half-truths.